4.46.400 Office space assessment and allocation plans.
(1) On or before December 31st of each year the director of the department of facilities and fleet shall prepare and submit to the county council a proposed office space plan for the following fiscal year or biennium in accordance with this section. The director of the department of facilities and fleet or any elected department head may propose corrections or revisions to an office space plan at any time.
(2) The office space plan shall include all office space used by or available to the county, regardless of where located.
(3) The council shall review and approve the office space plan with such revisions as it deems appropriate. Upon council approval, the plan shall govern the use of county office space by all county officers and employees, and shall be implemented by the property management division. Council approval of the plan is an administrative act and may be taken by motion.
(4) Each office space plan prepared by the director of the department of facilities and fleet shall include:
(a) A detailed inventory of county office space, which inventory shall include the size of each office by square footage;
(b) A detailed description of the current uses of county office space, which description shall include maps or diagrams that indicate the county agencies and staff positions assigned to each office;
(c) A detailed description of any restrictions on the use of county office space, which description shall identify the source of each restriction and the specific office to which it applies;
(d) An assessment of whether current uses of office space are efficient and cost-effective, which assessment shall include a description of assessment methodology;
(e) A detailed description of any changes to the use or configuration of county office space recommended by the director of the department of facilities and fleet; and
(f) A cost estimate, implementation plan, and timetable for each change recommended by the director of the department of facilities and fleet.
(5) Each office space plan submitted by the director of the department of facilities and fleet that recommends a change having an estimated cost in excess of $5,000 shall be accompanied by a written statement of available funding sources, if any, for each such recommendation. (Added by Amended Ord. 08-139, Oct. 20, 2008, Eff date Nov. 16, 2008; Amended by Ord. 19-013, May 8, 2019, Eff date May 19, 2019).