(1) Eligible employees may apply for shared vacation leave during, or after, the pay cycle in which accrued paid leave hours will be exhausted.

(2) Upon exhaustion of all other available accrued paid leave, the donee employee or his or her legal representative will make a written request for shared leave upon forms available from the human resources department. The forms and accompanying medical documentation must be returned to the human resources department.

(3) Upon receipt of an application for the shared vacation leave program, the human resources department director or designee shall determine whether the donee employee is eligible to receive donations and inform the director of the department in which the donee employee is employed of that determination. In consultation with the human resources department director or designee, and after reviewing all required forms and accompanying medical documentation, the director of the department employing the donee employee will make the final determination regarding whether to approve the donation.

(4) Upon disapproval of the request or a determination that the donee employee is ineligible for donations, the human resources department director shall notify the donee employee or his or her legal representative of the reasons for disapproval and/or ineligibility and the appeal procedures outlined in SCC 3A.17.080.

(5) A donee employee may make one subsequent request for donated leave of up to 80 hours (these hours will be prorated for less than full-time employees) arising from the same qualifying condition. (Added by Amended Ord. 17-105, Dec. 20, 2017, Eff date Jan. 15, 2018).