32.40.060 CTR program review and modification requirements.
(1) DPW shall review affected employers’ initial CTR program descriptions and annual reports for compliance with this chapter.
(a) Upon receipt of an affected employer’s initial CTR program description DPW shall review it for compliance with this chapter.
(i) DPW shall notify the affected employer in writing within three months of submittal stating whether the CTR program is approved or not approved.
(ii) The reporting date for each affected employer’s annual progress report will be established by the county in its initial CTR program review.
(iii) If the CTR program is not approved the written notification will give cause therefore and make a request for revision of the CTR program.
(b) Upon receipt of an affected employer’s annual report DPW shall review it for compliance with this chapter. DPW will determine if the affected employer has fully implemented its approved CTR program and, during performance years, if the affected employer has achieved, or made progress towards its applicable CTR goals. DPW shall notify the employer in writing within three months of submittal stating:
(i) if the annual progress report is adequate;
(ii) if the affected employer has fully implemented its CTR program; and
(iii) any requested or required CTR program modifications.
(2) The following criteria shall be used to determine requirements for affected employer CTR program modifications.
(a) If an affected employer has met the applicable CTR goal for VMT per employee or proportion of SOV trips, then the employer has satisfied the requirements of this chapter and will not be required to modify its CTR program.
(b) If an affected employer makes a CTR good faith effort, but has not met or is not likely to meet the applicable SOV or VMT CTR goals, the county shall work collaboratively with the employer to make modifications to the employer’s CTR program. After agreeing on modifications, the affected employer shall within thirty days submit a revised CTR program description to the county for approval.
(c) If an affected employer fails to make a CTR good faith effort, and has failed to meet the applicable SOV or VMT CTR goal, the county shall work collaboratively with the employer to identify modifications to the employer’s CTR program and shall direct the employer to revise its CTR program within 30 days to incorporate the modifications.
(i) In response to notice from the county requesting modifications, within 30 days an affected employer shall submit to DPW a revised CTR program, including the requested modifications or equivalent measures.
(ii) The county shall review the revisions and notify the employer of acceptance or rejection of the revised program.
(iii) If the revised program is not acceptable the county will send notice in writing to that effect to the employer within 30 days, scheduling a conference with program review staff which the employer will be expected to attend for the purpose of reaching a consensus on the CTR program.
(iv) A final decision stating the required program will be issued in writing by the county within 10 working days of the scheduled conference.
(3) An affected employer, at any time other than while an appeal is pending, may request an administrative conference with the DPW director as a way to improve communications and resolve any outstanding disagreements or misunderstandings regarding administrative decisions. An administrative conference is the preferred action before a violation determination is made by the county or an appeal hearing is requested by the affected employer.
(4) An affected employer may request additional time to submit a CTR program or CTR annual progress report, or to implement or modify a program. Such requests shall be made in writing prior to the due date for which the extension is being requested. Extensions not to exceed three months shall be considered for reasonable causes. The county shall grant or deny the employer’s extension request in writing within 10 working days of receipt. If there is no response issued to the employer, an extension will automatically be granted for 30 days. Extensions shall not exempt an affected employer from any responsibility in meeting CTR goals. Extensions granted due to delays or difficulties with any program element(s) shall not be cause for discontinuing or failing to implement other program measures. An affected employer’s annual progress report date shall not be adjusted permanently as a result of these extensions.
(5) The DPW director may, with reasonable cause, extend the review deadline up to three months for review of initial CTR programs or review of annual progress reports. (Added by Ord. 92-163, Feb. 24, 1993; Amended by Ord. 93-140, Dec. 20, 1993, Eff date Dec. 30, 1993; Amended by Ord. 99-018 § 7, Mar. 24, 1999, Eff date Apr. 5, 1999).