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(1) Service and Filing. In accordance with RCW 4.96.020(2), claims against the county shall be filed with the risk management division of the department of finance and, in accordance with RCW 4.28.080(1), summons and complaints shall be served upon the auditor. No officer, employee or volunteer of the county may waive the service and/or filing requirements.

(2) Transmittal. The risk manager shall transmit copies of all claims and the auditor shall transmit copies of all lawsuits to the prosecuting attorney, within three business days of receipt.

(3) The risk manager shall submit a claim report to the council each quarter, or more often as requested by the council. The report shall identify the categories of claims; the percentage of open claims for each category and the related demand amount; the percentage of closed claims and the total of related indemnity and expense payments made to date for each category. The report may include any other information the risk manager believes would be helpful to the council in understanding the nature of claims.

The risk manager on or before March 31st of each year shall report to the council on the performance of the risk management program, including, but not limited to, the number of claim filings, amount of claim payments, insurance coverage and self-insured retention.

(4) Notification. The risk manager and the auditor shall notify the department involved in any claims or lawsuits within three business days of receipt. (Added by Ord. 84-062 § 2, May 30, 1984; Amended by Ord. 88-012 § 8, Mar. 30, 1988; Amended by Ord. 93-101, Oct. 6, 1993, Eff date Oct. 16, 1993; Amended by Ord. 96-006 § 8, Mar. 13, 1996, Eff date Mar. 28, 1996; Amended by Ord. 07-045, June 6, 2007, Eff date June 18, 2007; Amended by Amended Ord. 17-019, June 7, 2017, Eff date June 19, 2017).